Special Event Application

MUSKEGON CHARTER TOWNSHIP SPECIAL EVENT APPLICATION(Required)

A special event application is required for any public event with more than 100 people held on Township property. The application and fee must be submitted to the Muskegon Township Clerk's office at least 30 days prior to the event date. In addition, any events where alcohol will be served or consumed will require approval by the Muskegon Township Board of Trustees and a temporary liquor license, which is handled through the Muskegon Township Police Department. Contact the Police Department at 231.777.1666 for liquor license fees and requirements. Park rental includes use of all pavilion and picnic areas. Athletic fields and playgrounds may be used by those not participating in the special event. Exclusive use of a park must be approved by the Muskegon Charter Township Board of Trustees who shall determine an exclusive use fee at time of approval. Return completed application to Muskegon Township Clerk. Applications will be accepted first come first serve. In an instance of multiple requests the first application will be processed first. If the first application submitted is denied the following applications shall be considered in the order received. Once a final fee is determined payments shall be made to the Muskegon Township Treasurers office. 1990 E. Apple Ave., Muskegon, MI 49442 Telephone: 231.777.2555

Applicant Information

Organization Name

Applicant’s Name/Responsible Party(Required)

Organization or Applicant Address, City/Township, State, Zip(Required)

Applicant Phone Number(s)(Required)

Applicant E-Mail Address

Contact Name and Phone Number During Event(Required)

*Representative must be on site and available during event hours

Event Information- Must include a written summary/explanation of event.

Event Name

Event Date(s)(Required)

Event Time(s)

Event Location(Required)

Written explanation (see list below for information needed in explanation)(Required)

A Written Summary should include all applicable information as follows* Estimated number of people at expected Will there be food services/concessions (additional requirements may be necessary) Plan for trash disposal Plans for site set up and clean up Parade routes Will there be tents or booths erected (inspections may be required) Plans for security or emergency medical services if needed Restroom facilities provided Traffic Control plans Plans for additional parking Site plan or map for parades, tents, booths, restroom placement, dumpsters etc. *This list is not inclusive but an example of what should be accounted for in the written summary of the event plan.

ALCOHOL SERVICE

All applications for events where alcohol may be consumed and/or served must be approved by the Muskegon Charter Township Board of Trustee. If approval is granted, applicant must contact the Muskegon Township Police Department to apply for a separate liquor license. The liquor license application also requires State of Michigan approval so it is imperative to get this done early. No liquor license will be issued within 14 days of an event date.

LIABILITY INSURANCE

Liability insurance naming the Muskegon Charter Township as an additional insured is required for all events. You may contact an insurance agent of your choice to obtain liability insurance coverage. Please inform your insurance agent that the wording on the certificate must read: “Muskegon Charter Township, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, Muskegon Charter Township Special Event Application including employees and volunteers thereof; it is understood and agreed that by naming Muskegon Charter Township as additional insured, coverage afforded is considered to be primary and any other insurance the Muskegon Charter Township may have in effect shall be considered secondary and/or excess.” An acceptable certificate of insurance must be submitted no later than 10 days before the event date.

REQUIREMENTS OF THE SPECIAL EVENT PERMIT

Failure to comply with any requirements of the Special Event Permit may result in the forfeiture of your deposit and/or the denial of future event requests. 1. Applicant shall comply with all rules and regulations of the Muskegon Township Special Event Policy. 2. Applicant shall comply with all Muskegon Township Ordinances. 3. The applicant organization will save Muskegon Charter Township harmless from all claims. 4. Township staff may require a meeting with applicant organization to help clarify requests for services. 5. Event grounds will be left clean and free of litter. Failure of the applicant to satisfactorily clean the site may result in Township staff cleaning the site and billing the applicant for its services. 6. The Township reserves the right to deny changes to the application once final approval is given. 7. Failure to provide any requested information in a timely manner or providing false information may result in denial or revocation of the special event permit.

Agree to below statement(Required)

With my signature, I certify that I have read and agree to the Muskegon Township Special Event Policy and all items listed on this application. I agree to abide by all applicable ordinances & regulations.

Signature(Required)

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